Evaluation Form Template

Here is the template for the evaluations.

Instructions to the congregational pastoral review committee:

  • The following form is modified from one used by Western District Conference and recommended by Mennonite Church USA.  Permission was given to edit this form, keeping in mind that it should retain the general spirit, tone, and content as originally conceived.  
  • You will notice that several items are in italics and/or (…); we will need to edit these to our local situation using the proper names, dates, etc.
  • Consistency and accuracy are very important in the tabulation process. Before beginning the tabulation you may wish to divide into groups based upon gender, and then sub-divide by either length of membership or age groups.  Or you may wish to use software that speeds data entry and produces several helpful reports that is available at www.manygifts.org/pastoralreview.
  • Copyright, 2005 by the Western District Conference. Permission is given to make multiple copies for use in your congregation.

The purpose of this Pastoral Evaluation Form is to elicit feedback concerning twelve key quality indicators of the pastor’s relationship to our congregation. Included are indicators concerning personal character and qualities of the pastor, how the pastor fills the role or office of ministry, and the competence by which the pastor carries out the major pastoral tasks or functions. These three areas are identified by the letters – P – Person, O – Office, and T– Task.   

Community Mennonite Church follows a regular schedule of formal pastoral reviews throughout the typical four-year terms.  Each year pastors complete self-evaluations and their direct supervisors complete an evaluation.  Evaluation forms are completed by others during Years 1 and 3.  During year 1, the questionnaire goes to a select group of congregational leaders with whom the pastor has worked closely (Council, Pastoral Elders, a representative from the Pastor Congregations Relations Committee, staff, commission chairs, etc).  During Year 3, in addition to leaders, the whole congregation is given opportunity to fill out the questionnaire.  The District Overseer is always involved in this more extensive evaluation in Year 3.  Evaluations during Years 2 and 4 are low profile, and consist only of the pastor’s self-evaluation, with appropriate response from supervisor to the pastor.

The goal of every pastoral review is to encourage personal and professional growth by our pastoral staff. This is one way of offering our affirmation of things the pastor does well. But it is also a way of communicating concerns and identifying areas of potential growth. We invite your honest responses.

Our Council Chairperson (or Vice Chair) leads the Pastoral Review Process. Our Harrisonburg District Overseer can serve as a consultant to the Pastoral Review Process. 

Instructions: Read the “Quality Indicator,” then mark the “Performance Rating” which best characterizes how you perceive the pastor in relationship to that factor. Note that “No Information” is a valid response to indicate that you do not have a basis for making a judgment in that matter.  

Written responses form a more subjective but important source of information. You will find five questions that are your opportunity to offer counsel and wisdom. We invite your considered and thoughtful responses.

Finally, complete the few items of information about yourself at the end.

Signature*:_________________________________________________

* Signing helps us to be accountable for what we say; it also enables the review committee to respond with a request for additional information if that might be helpful. During the tabulation this page will be detached from the review form in order to maintain confidentiality. (Only signed forms will be included in the tabulation of the data.) The person being reviewed will not see or read individual responses.

(Name of congregational committee and names of the persons on the committee)

 

PASTORAL QUALITY INDICATOR Performance Rating
1.

P

ATTITUDE–  Does (full name) demonstrate a positive, congenial, and hopeful spirit?  Does s/he act with both needed decisiveness and flexibility to respond as appropriate in ministry opportunities? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

2.

O

ACCESSIBILITY—Is (name) available and accessible during regularly scheduled times?  Does s/he respond appropriately to special needs and emergencies? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

3.

T

COMPETENCE—Does (name) demonstrate the skills necessary to serve effectively in a leadership position?  Is there sufficient energy available to both take initiative as a self-starter and also to see even difficult projects through to completion? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

4.

P

INTEGRITYTRUST-AUTHENTICITY—Does (name) inspire trust and confidence?  Is s/he perceived as sincere, honest, and open as a Christian and as a human being? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

5.

O

PASTORAL ROLE—Are you proud of your pastor?  Is (name) seen by you and the congregational as one who approaches your image of what a pastor should be and should represent? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

6.

T

ADMINISTRATIVE MINISTRIES—Does (name) reliably lead, coordinate, and accurately communicate the programs and activities of the congregation? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

7.

P

PERCEPTION—Does (name) perceive accurately the needs and expectations of the congregation as well as those of individual members?  Is s/he in touch with the realities of the world as experienced by members of the congregation? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

8.

O

VISION—Does (name) appropriately lead the congregation with energy and vision for continuing growth and development as we move toward becoming a missional church?  Is there sufficient insight that is joined with the ability to analyze situations and systems accurately so as to enhance ministry? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

9.

T

PUBLIC MINISTRIES—does (name’s) preaching, worship leaders, and teaching meet the congregation’s expectations by challenging you to growth in understanding and commitment as Christians with an Anabaptist-Mennonite identity? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

10.

P

THEOLOGY—Do you view (name) beliefs about the Bible, about Christian theology, and about the Anabaptist-Mennonite faith heritage as representing the commitments of our congregation and/or our denomination? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

11.

O

PARTNERSHIP—Are your contributions to the church valued by (name)?  Does s/he work with the congregation as a partner with a sense of commitment to common goals? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

12.

T

PASTORAL CARE MINISTRIES—Does (name) nurture personal and spiritual relationships with you and other members of the congregation, especially in times of personal need or crisis? 5-Always

4-Usually

3-Sometimes

2-Rarely

1-Never

0-No Information

 

Please answer the following questions as a part of this review.

  1. In what ways have you seen growth in (name’s) ministry and leadership of our congregation during the last several years? What are your strongest affirmations?
  2. In what areas do you desire to see continuing growth in (name’s) ministry and leadership in our congregation?
  3. What are the present factors in the life of this congregation which either strengthen and/or weaken effective pastoral leadership?
  4. Other comments. This is your opportunity to make statements of support, affirmation, or concerns growing out of your experience and participation in our congregation.
  5. Would you support a recommendation to call Pastor (full name) to another four year term, extending her/his ministry in this congregation from (date to date)? (Note: A formal vote of the congregation will follow at a later date.)

Personal information:

I have attended this congregation:

___0-10 years, ___11-20 years, ___21-30 years, ___31 or more years.

I have been a member of this congregation:

___0-10 years, ___11-20 years, ___21-30 years, ___31 or more years.  

___Attend, but not a member

My present age is: ___up to 19, ___20-34, ___35-49, ___50-64, ___65-79, ___80 and above.

Gender: ___F, ___M.