Funeral/Memorial Service Policy and Planning Procedures

Whether sudden or anticipated, the death of a loved one involves many decisions and details. The following procedures serve as guidelines when a CMC member or regular attender wishes to involve the CMC community in funeral or memorial service planning and grief support.

Family Responsibilities:

  • Contact a CMC pastor or the church office (540-433-2148)
  • Set up any personal displays or memorabilia in the Fellowship Hall for visitation
  • Set up any flowers in the Fellowship Hall and front of sanctuary for funeral or memorial service

Pastoral Responsibilities:

  • Assist the bereaved member(s) in contacting a funeral home and attending to legal, theological, and cultural decisions, such as whether to have a funeral (open casket or closed casket) or a memorial service, viewing and visitation, a private or public ceremony, burial or cremation, etc.
  • If another facility will be used, determine how CMC members can be helpful as needed
  • Notify appropriate CMC small group to plan in-home meals as needed

Pastor(s)/Church Administrator:

  • Review CMC pastoral files to see whether the family has made funeral/memorial plans
  • Review Memory Garden registry to see whether family has made plans to inter ashes in the CMC Memory Garden
  • Assess the availability of the CMC building for a visitation, funeral or memorial service, and bereavement meal
  • Notify all church members of the death, and of plans for the visitation, funeral or memorial service
  • Communicate with member’s small group to provide a meal before or after visitation, if needed
  • Meet with a family representative to discuss dates, times and family needs for a bereavement meal, including meal choices, table arrangement and dismissal from the service to the meal line
  • Discuss funeral/memorial  service and bulletin details with family

Church Administrator Responsibilities:

  • Communicate with long-term renters (esp. Community Preschool regarding use of Fellowship Hall for set up, visitation and service and Rosetta Stone regarding weekday parking)
  • If CMC facilities will be used for visitation, funeral or memorial events, notify ushers of anticipated need for their services and identify head usher.
  • Arrange for a sound technician as needed.  Often sound is also needed in the fellowship hall during a meal following the service.
  • Notify custodians of cleaning and facility preparation needs
  • Notify Hospitality Committee about needs for a meal before or after funeral/memorial service
  • Communicate details of the service to ushers and parking attendants
  • Be available for office services and serve as “floater” to help out as needed before and during funeral/memorial service (if weekday) or designate someone to serve in this role

Hospitality Committee Responsibilities:

  • Solicit church members for prepared food donations, food preparation, serving and clean-up assistance, and purchase food as needed for meal ($500 maximum cost)

Provided by CMC for Funeral or Memorial Services:

  • Sanctuary and Fellowship Hall usage
  • Audio services
  • Bulletin, if desired
  • Ushers and Parking Attendants
  • Song leader
  • Pastoral services
  • Extra custodial duties
  • Bereavement meal

Not provided by CMC for Funeral or Memorial Services:  

  • Childcare
  • Videotaping of memorial service
  • Payment of hired musicians

Bereavement Meal Menu Choices (Current CMC budget for meals is $500).

Choose one:
Sandwiches – Turkey, ham, cheese on assorted breads
Fruit, Cheese, and cracker tray

Choose One:
Vegetable soup
Raw Vegetable tray and dip

Choose One:
Brownie or cookie tray

Choose One:
Potato chips

Hot tea, coffee, decaffeinated coffee

Approved by Pastoral Team April, 2019